This Privacy Notice explains what data we process, why, how it is legal and what your rights are.
HOW TO CONTACT US
· Membership Development Manager: Noelene Maguire
· Address: Camden House, Warwick Road, Kenilworth, CV8 1TH
· Telephone number: 01926 513750
· Email: firstname.lastname@example.org
Current version: April 2023
INFORMATION WE COLLECT AND WHAT WE USE IT FOR
HOW WE KEEP YOUR PERSONAL DATA SECURE
We implement appropriate technical and organisational measures in order to protect your personal data against accidental or unlawful destruction, accidental loss or alteration, unauthorised disclosure or access and any other unlawful forms of processing. We aim to ensure that the level of security and the measures adopted to protect your personal data are appropriate for the risks presented by the nature and use of your personal data.
LEGAL BASIS FOR PROCESSING YOUR INFORMATION
Member Registration, Surveys, General Enquiries - The legal basis we rely on for the processing of your personal data for these purposes is for our legitimate interests i.e. we have good, sensible, practical reasons for processing your personal data which is in our interest. We have outlined these interests in the section "Information we collect and what we use it for".
We have considered the impact on your interests and rights, and have placed appropriate safeguards to ensure that the intrusion on your privacy is reduced as much as possible. You can object to any of the processing that we carry out on the grounds of legitimate interests (see the section “Your Rights” to find out how).
Winter Reporting - The legal basis we rely on for the processing of your personal data for this purpose is to comply with a legal requirement where we are required to provide this reporting to the UK Government.
ORGANISATIONS THAT WE MAY SHARE YOUR DATA WITH
We use external providers that act as our processors who provide typical services required by all organisations such as IT hosting service providers. They process your personal data as part of the services they offer to us. We take steps to ensure that our service providers process your data in accordance with the Data Protection Laws, only use it in accordance with our contract with them and keep it secure. If you would like more information about our processors, please contact us using the details at the "How to contact us" section.
Your personal data is stored within the UK and is not transferred outside the UK and the EEA.
RETENTION AND DELETION OF YOUR PERSONAL DATA
We only retain your personal information for as long as we need it in order to provide you with the service you have requested from us.
As a data subject, you have the following rights under the Data Protection Laws:
Rights in relation to automated decision making do not apply as we do not carry out any automated decision making.
If you would like to exercise your rights, please contact us at the details set out above in the section "How to contact us" section.
We will respond to any rights that you exercise within a month of receiving your request, unless the request is particularly complex, in which case we will respond within three months.
Please note that exceptions apply to some of these rights which we will apply in accordance with the law.
Alternatively, you can send your complaint to the Information Commissioner's Office. Information about how to do this is available on its website at www.ico.org.uk.
The trade association for the LPG and bioLPG industry in the UK